Best Practices for Sending Orders to Suppliers & Warehouses

5 min read

 

Do you send orders to multiple vendors, warehouses, dropshippers, or suppliers?

Read on for best practices to automate your order workflow. If you also receive orders from retailers or stockists, please also check out the article Best Practices for Receiving Orders from Retailers & Stockists.

Overview

When customers make a purchase on your store (brick & mortar or online), you can send the order automatically to your supplier. Your supplier can be vendors, dropshippers, your own warehouses, 3PL, and just-in-time suppliers. You can also send orders to different suppliers depending on order routing logic, such as shipping destination country, shipping method, etc. If the order contains multiple suppliers, it is automatically split into separate suborders and routed to different suppliers.

Depending on how your suppliers accept orders, they can receive them in multiple ways. We currently support the following order routing methods. You can mix and match these methods in your store, depending on your and your suppliers' needs.

Scenarios

In these scenarios, customers places orders on your Shopify store (online or POS).

You need to assign different suppliers to different products
  • You can create suppliers and assign them to different products and variants without creating any order routing rules or tagging any products, simply check out the video How to assign different suppliers to different products?
  • In fact, you can set up all suppliers for all products in your store via Shopify bulk editor in less than 5 minutes!
Your suppliers have their own fulfillment workflow. They want to receive orders by email and will mark the order as fulfilled via web portal
You offer prepaid shipping labels to your suppliers. They want to receive orders by email and will print shipping labels directly via web portal
  • Orders are automatically sent to your suppliers via email. They click on the link in the emails to accept orders and create shipping labels
  • Shipment tracking numbers are automatically synced with your Shopify store
  • You'll also need an EasyPost account (FREE for up to 120,000 shipping labels/year)
  • You can use your existing shipping carriers or leverage our partnership with EasyPost and save up to 74% on USPS, FedEx, UPS, DHL, and 100+ carriers
  • Refer to video How to provide my suppliers with prepaid shipping labels? to learn how to easily set this up in your Shopify store
  • Refer to video As a supplier, how to receive and manage orders by email? to learn how your supplier manages incoming purchase orders
Your suppliers want to use their own shipping carrier. They want to receive orders by email and will print shipping labels directly via web portal
  • Orders are automatically sent to your suppliers via email. They click on the link in the emails to accept orders and create shipping labels
  • Shipment tracking numbers are automatically synced with your Shopify store
  • They'll also need an EasyPost account (FREE for up to 120,000 shipping labels/year)
  • They can use their existing shipping carriers or leverage our partnership with EasyPost and save up to 74% on USPS, FedEx, UPS, DHL, and 100+ carriers
  • Refer to video How to provide my suppliers with prepaid shipping labels? to learn how to easily set this up in your Shopify store. Instead of creating an EasyPost account yourself, your supplier would need to create an EasyPost account for FREE and connect their shipping carriers
  • Refer to video As a supplier, how to receive and manage orders by email? to learn how your supplier manages incoming purchase orders
Your suppliers want orders routed to their ShipStation account
  • Orders are routed directly to your supplier's ShipStation account. Orders can be routed to an existing ShipStation Custom Store or new Custom Stores
  • You can split specific products into specific ShipStation stores
  • You can route orders to multiple ShipStation accounts
  • Shipment tracking numbers are automatically synced with your Shopify store
  • Refer to video How to send orders to my or my supplier's ShipStation? to learn how to easily set this up in your Shopify store. Simply use your supplier's ShipStation API key & secret when setting this up
You want orders routed to your own ShipStation account
  • Orders are routed directly to your ShipStation account. Orders can be routed to an existing ShipStation Custom Store or new Custom Stores
  • You can split specific products into specific ShipStation stores
  • You can route orders to multiple ShipStation accounts
  • Shipment tracking numbers are automatically synced with your Shopify store
  • Refer to video How to send orders to my or my supplier's ShipStation? to learn how to easily set this up in your Shopify store. Simply use your ShipStation API key & secret when setting this up
Your suppliers want orders routed to their Shopify account
  • Orders are automatically routed to your supplier's Shopify store
  • They can fulfill orders via their existing workflows & systems. They can also send you invoices, request payment (using their existing Shopify payment setup), and ship orders using their existing Shopify shipping carrier (they pays for shipping). Shipment tracking numbers are automatically synced with your Shopify store
  • It's FREE for your supplier to receive orders from your Shopify store via Order Fulfillment Guru
  • Refer to video How to send orders to my suppliers who are on Shopify? to learn how to easily set this up in your Shopify store
  • Refer to video As a supplier, how to receive orders from merchants who are on Shopify? to learn how your supplier manages incoming purchase orders
You want orders routed to another Shopify account you own
  • Orders are automatically routed to your other Shopify store(s)
  • The other Shopify store(s) can fulfill orders via existing workflows & systems, and ship orders using existing Shopify shipping carrier. Shipment tracking numbers are automatically synced with your original Shopify store
  • It's FREE for your other Shopify store to receive orders from your Shopify store
  • Refer to video How to send orders to my suppliers who are on Shopify? to learn how to easily set this up in your Shopify store
  • Refer to video As a supplier, how to receive orders from merchants who are on Shopify? to learn how your other store manages incoming purchase orders
You have a different order workflow for specific products, such as for preorders
  • If you have preorders, Order Fulfillment Guru can automatically split the order so that each suborder can be routed correctly
  • For example, you can route a suborder to another Shopify store, a ShipStation account, or keep it within your store. You can also send it to a supplier via email
You need to automatically mark an order as fulfilled, such as for non-shippable products


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